CONCLUSION

After I done the topics of reflection, I learnt more information about HRIS. This reflection and classroom discussion conducted by Dr.Roya help me to generate new idea and knowledge.

Regarding these topic, the organization should identify the competitive forces and overcome it with suitable competitive strategies to be competitively advantage. The HRIS architecture system is involve the 3 system which operating system is store information and kept databases. Finally, I understand that the Employee self-service can develop employee and also help reduce HR workload.

Lastly, I like to thank my lecturer, Dr. Roya for provide me information and guidance about HRIS. As a HR student, I can practice and commit all the knowledge I obtain to apply in my future career.

122 words

TOPIC 3: WEB BASED EMPLOYEE SELF SERVICE

Employee self-service (ESS) is a human resources technology that enable the user to directly access data management and processing their responsibility. ESS allow employee to access to human resource database through secure online portal. The employee needs user ID and password to log on to the ESS portal. Some of the employment information noted in the website is job profile, payroll and insurances. Some the employment information that can be update is address and contact information.

After explanation by our lecturer Dr.Roya, I identify the benefits of ESS to employee that enhance the human resource management which are improving data quality, improve process, employee empowerment and HR integration at employee level

1.      Improve data quality

With ESS, the employee can provide personal information which will be up-to-date and accurate.

2.      Improve process

The ESS minimize the processing time such as enquiries about compensation

3.      Employee empowerment

The employee have ability to access the centralized human resource information database to review and customized personal database in any time using their computer without administrative assist.

4.      HR integration at employee level

ESS can integrate the employment relation and quality.

After the class, I surf internet to find some example of ESS vendor which are SAP, ORACLE and PeopleSoft. According to Dave Foxall, there are 4 factors that need to be considering when choosing ESS software.

1.      Functionality

Every ESS vendor increase the software’s feature which will be advantage to organization that can fulfill their current and future needs.

2.      Ease to use

User friendly application can be suitable to organization which have employee who have low computer skills.

3.      Employee engagement

The ESS must be appropriate and favorable by employee.

4.      HR focus

The more complex ESS application requires the changes in HR focus depending on the function of the software.

I also find out that organization has 6 options in acquire the ESS software.

1.      Vendor who provide ESS systems only

This software have best core of functionality but lack in HR integration.

2.      Vendors who provide specialized software

This software highly functional in particular area such as benefits.

3.      In house develop software

The software will specifically design based on organization needs

4.      Hire consulting firm to develop

This software also specifically design for organization needs but may be expensive

5.      Application service provider (ASP)

This software does not have various feature but ideal for organization which just start using ESS.

408 words

References:

1.      Foxall, D. (n.d.).4 Key Factors for Employee Self-Service Software Selection. Retrieved October 12, 2012, from www.hrlab.com/employee-self-service-selection.php 
2. Janet H. Marler, James H. Dulebohn, (2005),"A Model of Employee Self-Service Technology Acceptance", Joseph J. Martocchio, in (ed.) Research in Personnel and Human Resources Management (Research in Personnel and Human Resources Management, Volume 24), Emerald Group Publishing Limited, pp. 137 - 180

TOPIC 2: HRIS SYSTEMS AND SYSTEMS ARCHITECTURE

On the 1^st October, I learnt about HRIS architecture which has 3 systems. These 3 systems are Standalone systems model, Data warehouse model and Single Integrated system model. Based on what I have learnt in the class, I find that technological system architecture is use to difference the HRIS Models.

Standalone system model is known as the basic model because the operating unit is function on independent system. The business unit can updates using fax, telephone, mail, or in person. This type of architecture model is common in large and diverse multinational organization. The system run in particular areas and it’s difficult to make analysis data because the model practice decentralized system which means different country has their own operating unit.

Data warehouse model is more advanced than standalone model. The entire operating unit in different countries uses same software system. Some example of software I learn is PeopleSoft and SAP. This system is a centralized system where data are update automatically. Another important thing I learn is about the system which is user friendly where all users understand how to use the data. The system is minimizing the cost in shared application and attribute.

Another architecture system Iearnt is single integrated system model which is the most advanced among the 3 types of system. This system has only one database which located at the headquarters and links with every unit. All the data is update automatically throughout organization and does not need separate reporting. The business operate in a centralized system where the headquarter manage the entire database that connected to all unit across the word. The important thing I learnt in this model is that the system involves storage of information, networking and managing the organization database.

In the nutshell, all three architecture systems have its strength and weaknesses. So that, organization must match the nature of HRIS model to the most suitable architecture model. After lecturer’s explanation and some online research, I’m fully understood and can relate the HRIS model and the HRIS architecture models. This system use same screens worldwide with making appropriate change according to different countries such as language.

362 words

Reference:

1.      V.Beaman, K. (2002). Boundaryless HR: Human Capital Management in the Global Economy. Rector-Duncan.

2.      Khosrowpour, M (2000). Challenges of Information Technology Management in the 21st Century. Idea Group Publishing.

TOPIC 1: INFORMATION AND COMPETITIVE ADVANTAGES

On the 24^th September class of HRIS, I learnt about how information system helps organization to be advantages among their competitors. As technology been a crucial element in business today, it’s become core to organization success to influence market and generating profit.

The lecturer emphasize on Porter’s Competitive forces model is a frameworks that determine the nature of competition in organization. As Porter (2001) state that the web’s overall impart is to increase competition and directly influence the organization profit.

The competitive force:

1.      Threat of entry of new competitors

This force explains how easy another organization of same industry can enter to compete. It’s also emphasized on barrier that needs to cope by new entrant to compete in market.

2.      The supplier power

This force is about the position of supplier and to identify if there are many sellers or monopoly exists. However, the organization can find alternative supplier with lower cost using information technology (IT).

3.      The buyer power

This force explains the position of buyer in market. The buyer have high power when there is various choices and products in market. Organization can use IT to promote and sell product such as online orders.

4.      The threat of substitutes

This force is about how another product can substitute our product or service. The substitution can be in term of cheaper cost and various features

5.      Competitors rivalry

This force is about competitive organization in market. Usually the competitive rival is equally same size, same product or service, quite same strategies and same cost or price.

The lecturer then explains that these competitive forces should be considered to develop strategies to overcome these forces. The competitive strategies and how the IT is use to implement it in organization:

1.      Cost leadership

IT will minimize the process and can lower the cost of products or service which increase the number of customers and suppliers.

2.      Differentiation

IT is use to develop new feature that focusing in small number of selected and targeted market.

3.      Innovation

IT is use to develop changes such as implementation of Employee Self-Service and Enterprise System.

4.      Growth

IT is use to expand and managing market regional and globally.

5.      Alliance

Create online system that linked by internet to strengthen and support the business relation.

 386 words

Reference:

1.      R. Kelly Rainer, C. G. (2010). Introduction to Information Systems:. John Wiley & Sons.

2.      http://www.quickmba.com/strategy/porter.shtml